SHOULD YOUR CHILD BE IN SCHOOL?

If your child is unwell, please use our flow-chart for guidance about whether to send them to school.

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HOW TO REPORT ABSENCE  - Years 7-11

If you know your son or daughter is going to be absent please use one of the following methods to inform us:

If leaving a telephone or email message please include the following information:

  • The name, form and year group of your child
  • Your name and contact details
  • Reason for absence
  • Expected date of return
  • Please inform us for each day of absence

Please note that we are no longer asking you to contact year teams.  Please  ‘favourite’ the google form on your web browser or mobile phone and take a note of Mr Hawkswood’s contact details.  We think the Google Form will be the easiest way for parents to report absence.

Please inform us of each separate day of absence.

If your son or daughter is absent from school and we have not received notification we will endeavour to contact you. If we are unable to make contact with you on the second day of absence will conduct a home visit.  If this is unsuccessful we are duty bound to contact social services and the police of a child being missing from education.  Good communication between home and school prevents unnecessary worry and work for all of us.

HOW TO REPORT ABSENCE Years 12 & 13

Students, please email sixthform@cheney.oxon.sch.uk before 8:30 each morning of your absence.

Copy your teachers and parents into the email.

A parent will need to confirm they are aware of this absence.

ATTENDANCE AND PUNCTUALITY

It is really important that every student has good attendance and punctuality.   It is important to teach our students about the importance of being punctual and of attending school regularly as we prepare them for the world of work.  We expect all students to have an attendance record of 95% or better. Clearly we understand that some students will have ongoing issues for example long term medical concerns and we will work positively with you to support them if this is the case.

Please note that we will actively pursue low attendance with the use of penalty notices and where necessary prosecutions.  If your son or daughter has an absence rate of 5% or greater, which is not supported by documentation  authorising exemption, then each adult that has responsibility for a student’s attendance is at risk of prosecution.  As a rule Cheney School does not authorise extended holiday leave, and we issue fixed penalty notices when cases arise.  An example of a fixed penalty notice letter  for unauthorised holiday is included in the links below.

Please note that the school gates open at 8:00am and that tutor time starts promptly at 8:30 am.  Any student arriving after that time will be recorded as being late for school.

There is a clear link between success at school and a high level of attendance. Therefore unless your child is really too unwell to attend, in which case the best place for him or her is at home, please support the school by ensuring regular attendance at school. Attendance is linked to attainment and is key to your child’s success. Every day your child is absent impacts on their education. Last year, 97% students with attendance over 95% (missing fewer than ten days of school over the academic year) achieved 5 A* – C grades at GCSE. Of those whose attendance was below 90% (missing more than nineteen days of school over the academic year) only 54.5% achieved the same grades.

The message is equally important with punctuality.  The school day begins at 8.30am, the first bell is rung at 8.25am and all students should go to their classroom  at this time.

Over a year lateness leads to a loss of learning:

  • 5 minutes late each day = 3 days lost,
  • 10 minutes late each day = 6.5 days lost
  • 15 minutes late each day = 10 days lost
STRATEGIES FOR IMPROVING ATTENDANCE
  • Inform the school immediately on first day of absence
  • After illness make sure your child makes a prompt return to school
  • Take holidays only during the school holiday periods
  • Make medical and dental appointments outside school time when possible
  • Monitor your child’s attendance closely
  • Establish good bedtime and morning routines
  • Prepare for the school day and pack bags the night before
  • Address any anxieties and concerns early.  Contact your Year Team for support
Linked Documents